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ID photos - digital and efficient.
Photo Collect is the leading solution for scalable credential photo acquisition, processing and validation. Highly automated and location-independent.
4.9/5 based on over 1.2 million reviews
AI image analysis
GDPR-Compliant
Our customers
Leading companies rely on Photo Collect
From photo to ID card
Process overview
The one-stop digital solution with a proven process.
Step 1: Collect
Collect ID photos (employees, customers, visitors) via various digital channels: Upload link via email or SMS, QR code for printed materials, app for Card Office or the elegant self-service photo kiosk. All channels can be used in parallel and are coordinated with each other.
Step 2: Validate
The photo is checked by the AI for the most common errors (head position, resolution, etc.) as soon as it is uploaded and the face is rotated horizontally. An unsatisfactory photo can be requested again later using the optional manual quality control.
Step 3: Processing
The face is centered and cropped to the correct size. The background is removed and replaced with a color or gradient. The photo is saved as a jpg after employee number.
Step 4: Export
Collected photos can be easily exported as a ZIP file or picked up via SFTP or API. Optionally, a copy of the photo is emailed to the person uploading it. After that, the photo will be deleted at Photo Collect .
Gathering channels
At home or on-site?
The channels, which can be combined in any way, give you and your employees every freedom to choose the individually right way to upload photos.
User device
Send a personalized link that can be used to create the photo in a minute using a smartphone - no need to install an app. The link can be sent by email or by SMS.
Photo kiosk
With the modern photo kiosk, your employees create a photo on their own. Due to the integrated background removal, the location is flexible and no photo box is needed. The kiosk is network-independent.
Mobile app
At your reception desk or at card office , capture photos with the Photo Collect app (iOS and Android). Employee numbers can be scanned directly via the integrated OCR.
Hello
We kindly ask you to submit a photo for your employee badge.
Digital upload:
Send in analog:
QR code
By scanning the cryptographically signed upload code, the recipient can upload his photo directly. The code can be generated without accessing Photo Collect . Ideal for sending letters.
in numbers
Photo by photo a success
Every day, thousands of images are uploaded via Photo Collect .
3M+
Photos obtained
98%
Satisfied users
(from 1'200'000+ ratings)
2 min
Upload time (median)
Link open to upload
Remote Collection
Infinitely scalable
Use the potential of the smartphone cameras of your employees or customers. Send the personalized upload link by SMS, by e-mail or as a QR code by mail.
Simple: As a one-time process, photo capture should be as simple as possible for the end user. Photo Collect works through the smartphone's default browser - no login required and no app to install.
Consistent results: AI-assisted image verification for user guidance and automatic image processing produce good results. All photos can additionally be manually validated and insufficient photos can be.
On-Site Collection
Present on site
People without smartphones can have a photo taken on site or use the photo kiosk.
Self-service kiosk: With the elegant photo column we say goodbye to the age of cumbersome photo boxes. The integrated background removal makes the location flexible. The photo kiosk runs 24 hours without mains power, the image data is transmitted via 4G/5G to Photo Collect .
Operated app: Use the Photo Collect app (iOS and Android) to capture photos at your front desk or at card office . Employee numbers can be OCR'd with the camera.
AI assisted image analysis
Automatic processing
Photo Collect uses processes and AI developed specifically for the requirements of passport photos to get the most out of submitted images.
manual quality control
Integrated photo validation
Optional Quality Control (QC) takes just one second per photo on average and helps improve photo quality.
Photos not meeting the requirements are rejected with the red button, then the remaining photos are accepted via "Pass all". Several people can work on the QC in parallel and validate large quantities of photos.
A follow-up upload is automatically triggered for rejected photos. Predefined rejection reasons with tips for improvement in multiple languages make it easy to create a new, improved photo.
Over 99% of users manage to submit an accepted photo after a maximum of three attempts. The remaining 1% are usually recorded via app at the reception desk or at card office .
Avoid insufficient photos
First-Gate Checks
Before a photo is accepted for upload and enters manual quality control, Photo Collect checks the image for the most common errors and provides immediate feedback to the user during the upload.
Operated app
Photo Collect App
The Photo Collect app (iOS and Android) supports the work of photo capture teams and allows you to collect photos at your reception desk or at card office.
Correct photo naming: The photo is recorded together with the employee number and does not have to be renamed manually afterwards.
OCR: Recording of the employee number via text recognition with the camera (e.g. from existing ID card or from list).
Automatic background clearing directly on the device.
Further processing such as cutting, quality control and export in Photo Collect.
Privacy
We protect what is important.
Photo Collect meets the highest safety requirements and is GDPR-compliant.
Privacy Policy
Hosting in Swiss ISO-27001 certified data center.
Export with OpenPGP encryption (optional).
DPA and SLA on availability and data protection.
Automatic deletion of data after export.
EU-GDPR / CH-DSG compliant data processing.
Regular software updates included.
Faq
Questions?
We would be happy to discuss your requirements and the possibilities of Photo Collect in an online meeting.
How can I use Photo Collect ?
Photo Collect is Software-as-a-Service, i.e. license, hosting and software updates are included - you rent the software as a service. In the Photo Collect Cloud variant, you have access to our multi-tenant instance. Photo Collect Business is the software installation set up specifically for you on your own domain, with your own branding and individual configuration.
How can I integrate Photo Collect into my IT infrastructure?
You can import the personnel numbers from Excel into Photo Collect or use the app or the photo kiosk and get started. The finished photos are downloaded as a ZIP file. If required, Photo Collect can be fully integrated into any system via the application programming interface (API).
Is Photo Collect compatible with my access system?
Yes, because Photo Collect works independently of existing access systems. If required, Photo Collect can be integrated into an existing card management system. Various integrations are already available - we are happy to provide information.
How does the setup work?
Photo Collect Cloud: After onboarding and signing the contract, the functions are available to you.
Photo Collect Business: Parallel to the completion of the contract documents (we provide standard documents as a basis for the main contract and DPA ), optional PSQ or cloud security issues, we set up a test environment that is customized to your requirements. This allows you to test extensively and ensure that Photo Collect is available in the production environment almost immediately after signing the contract.
What support do I get during setup and during photo-gathering?
Our experienced team will support you throughout the entire process. From the legal aspects (contract, DPA) to the set-up and day-to-day business, we are there for you and can make adjustments to the process if necessary.
What does the license include?
The license agreement includes the ready-to-use software and an included number of uploads per month or year. All upload channels can be used with the license.
Where can I get Photo Collect ?
You can purchase Photo Collect either directly from us or through our partners. Our partners offer additional services such as photo validation. We will be happy to advise you.
Will Photo Collect be adapted to my CI/CD?
Photo Collect Cloud: Email and SMS sender names can be customized by you.
Photo Collect Business: e-mail and SMS sender names, colors, logo and text modules are adapted to your corporate identity during setup.
What photo formats are possible?
In addition to the standard format in the corporate sector (4:3) and the passport photo format (1:1 or 45:35), any aspect ratio can be configured. Either a color, a gradient or a specific background image can be used as background. The files are exported as JPEG in a specified pixel size (e.g. 800x600 pixels).
Is there an application programming interface (API)?
Yes, all Photo Collect functions can be controlled externally via a REST API. For example, upload requests can be created automatically from your system and photos can be imported directly into SAP-HR. We are happy to support you with the implementation.
Is hosting already included?
Yes. Photo Collect is Software-as-a-Service. Everything you need for operation is installed, configured and made available ready for use by us. All you have to do is log in and you can start taking photos.
Can I use my own domain?
Photo Collect Business: Yes, Photo Collect can be integrated via a subdomain, e.g. ausweise.ihre-domain.com. You can also use your own SSL certificates. The company domain creates trust and increases the open rate of links in emails and SMS.
Can I use my own email server?
Photo Collect Business: Yes, you can use your company's SMTP server to send emails.
What is the pricing of Photo Collect?
The price depends on the selected model (Cloud or Business) and the number of photos. We will be happy to provide you with a quote after an initial consultation.
Blog posts
For exciting insights on photo sourcing, check out our blog.
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